Canyon Lake Parrot Head Club

BYLAWS

 

I      GENERAL

    

         A.    Name

                 The organization will be called Canyon Lake Parrot Head Club hereafter referred to as         

                  “Club.

 

         B.    Purpose

                 The purpose of the organization is to promote the Club as a humanitarian group sharing

                  information and social activities for the mutual benefit.  The organization will engage in

                  activities that are charitable, educational and that promotes the general welfare of the

                  community.

 

         C.     Statement Of Purpose

The club's purpose is to assist in community and environmental concerns and provide a

variety of social activities for people who are interested in the music of Jimmy Buffet and

of the tropical lifestyle he personifies.

 

D.    Disclaimer

We are recognized by but in no way attached to Jimmy Buffet and his business interests

in Key West, New Orleans, Charleston, and Orlando. We are not associated with HK

Management, MCA Records, Island Records, Mailboat Records, or Margaritaville

Records.  We would like to stress that Mr. Buffett's name, his song titles, lyrics, names of

businesses owned by Mr. Buffet and the term “Parrot Heads” are all registered

trademarks and should not be used for the purpose of profit. Clubs are allowed to use the

term “Parrot Head” on t-shirts etc., but not “Jimmy Buffet's name.

 

 

II        MEMBERSHIP AND DUES

 

           A.    Club Membership

                   Membership to club shall be open to all, regardless of sex, creed, national origin or

                   sexual preference. A member will be considered in good standing so long as their dues

                   are current.

 

           B.    Dues

1.      The annual dues are due in January of each year.

2.      Individual $20,  Household $30. After June 30th, individual $10, household $15.

3.      Dues renewal are due no later than the end of February following dues cycle.

4.      Effective date of changes January 2020.

5.      A household is considered to be 2 two adults and any dependent children living at a single address.

 

C.     Denial of Membership

The Executive Board may deny membership in the Club to any person whom the entire

Executive Board determines by unanimously vote does not meet requirements for

membership.

 

 

D.    Conduct

All members agree to recognize and adhere to the attached “Code of Conduct”.

Infraction to the “Code” are subject to actions as stated in Section VII B.

 

 

III                  Meetings

                 

                       A.    Social Meetings

                               The Club shall attempt to schedule at least one social event each month. Usually

                                every 2nd  Thursday, Unless changed to another date for other reasons such as

                                holidays etc. Each event will contain some type of charity fundraiser.  (raffle).

 

                       B.    Board Meeting

                              General Board Meeting will occur as needed. These meeting will be

                              conducted by the Club President or in his absence, a designated member of the

                              Executive Board. Any member of good standing may attend the board meeting. All

                              Club decisions at the business meeting will be a simple majority vote of those

                              present. Minutes will be taken at all meetings and reported out at the following

                              meeting.

 

IV                  Club Officers, Executive Board and Elections

 

                       A.   Officers

                              The Club will elect the following officers for a two year term under the conditions

                              listed below: President, Vice President, Secretary, Treasurer. The President and

                             Secretary shall be elected in odd years, The Vice President and Treasurer shall be

                              elected in even years. The newly elected officers will take over January 1st of the

                              following year after elections and announcement at the December meeting.

 

                       B.   Election Officer

                              The Election Board shall appoint an Election Officer to conduct and oversee the next

                              election procedure starting in September. The Election Office shall operate within

                              the guide lines provided by the Executive Board. The Election Officer shall maintain

                              the privacy and integrity of all assigned duties.      

 

C.     Nominations

The election officers shall email a “call for nominations” all members in good standing for all offices to be elected in the upcoming year on or before December 15. This notice will include the offices to be elected, the dates and terms of the upcoming election and a statement that the election will be by ballots voting for a simple majority. Nominations may be emailed to the election officer no later than October 31st. Qualified nominees, as determined by the Club's bylaws and/or Executive Board, shall be places on the ballot.

 

D.    Elections

The Election Officer shall email ballots to all members in good standing on or before November 31st. A single membership shall receive one ballot, and a family membership shall receive two ballot. Each ballot shall include the name of the member for whom it is intended. The ballot will include all offices to be elected and all qualified nominees for each office. It shall also contains the name of the Election Officer and an email address. All ballots must be received by the Election Officer by December 28th. Final results of the election shall be tabulated before the end of the December business meeting and announced at that time. The Election Officer shall then seal the ballots to be maintained 30 days and then destroyed.

                                   

                        E. Executive Board

                                    The Executive Board will consist of the Club President, Vice President,                                                      Secretary, and 3 appointed ( by Board member) non office holding Board                                       member. The non office board members will be given one vote. The Executive                                          Board will the responsible for insuring all the club activities are conducted within                         the guidelines of Parrot Head in Paradise Inc. and the Club Statement of Purpose                           as outlines in article 1-B. The board will  be empowered to make decisions                                         between business meeting to ensure these goals are met. All decisions will be by                                          consensus, with each         member having one vote. The President may serve as a tie                                       breaker if consensus cannot be reached. Any and all Board decisions will be                                       reported at the next general business meeting. The Executive Board will act on                                      recommendations received from the general membership at the general business                                                meetings and forward projects/ concepts to the general membership at the general                                     business meetings.

 

V.                     Responsibilities of Officers

                       

                        A. President

                                    The president shall be the principle executive officer of the organization, in                                               charge of the business and affairs of the organization. The President shall assure                                        that the resolutions and directives off the Executive Committee are carried out.                                          The President shall have such powers and duties as are usually exercised by such                         an officer, a.) be the Executive Officer of the club and preside at any special                                              meetings and meetings of the Executive Committee, b.) be an ex-officio member                           of all committees, c.) have the power to call Special Meetings of the Club and                                           Special Meetings of the Executive Committee, d.) manage all other matters                                               assigned by the Executive Committee, e.) make timely transfer of all documents                                        related to this position, f. ) deal with and try to resolve complaints and issues                                             within the Club and with PhiP, g.) serve as liaison with PhiP or designate this role                         to another member of the Executive Board on a case-by-case basis, and                                                          h.) appoint subject to the approval of the Executive Board, and except as                                                         provided elsewhere in these bylaws, members to the Standing and Special                                      Committees, including vacancies.

 

                        B. Vice President

                                    The Vice President shall a.) in the absence of the President have the powers and                                        duties to the President, b.) serve as liaison with other Parrot Head Clubs and the                                        Club Committees, c.) serve as member Ticket Committee, d.) deal with other                                             matters and or powers that are delegated to the position by the president o the                                            Executive Board, e.) Work to insure all PhiP/local charity guidelines are met.

 

 

C.     Secretary

The secretary shall a) ensure that minutes are recorded at all Executive Board meetings, b) perform other duties as designated by the Club President and Executive

Board. c) and will post the minutes from the the monthly General meetings via group email list. Copies will be made available.

 

                       D.   Treasurer

                              The Treasurer shall a) record and keep track of all financial functions and

                               transactions , b) balance accounts, issue checks for all charities and expenditures 

                               based on receipts supplied, c) petition and colect member dues on a yearly basis, d)

                               other duties as designated by the President and Executive Board.

 

 VI                   Officer Eligibility Requirements, Vacancies and Abandonment

 

                        A.   All Officers/Executive Board Members shall be members in good standing.

                        B.   Vacancies in all positions can be created by resignation, abandonment of duties, or

                               violation of any article of the bylaws. A position shall be defined as abandoned if

                               the officer is absent from all business meetings without just cause for a period of

                               three consecutive months. Persons filing vacated positions shall be appointed for the                   

                               duration of the term by a majority vote of the Executive Board.

C.     Abandonment and just cause will be determined by a unanimous vote of all Board members.

 

 VII                  Miscellaneous

 

                         A.   Adoption of Bylaws

                                These bylaws have been approved by a majority of members in good standing at a

                                general business meeting. Future modifications/amendments to the bylaws will be

                                researched and proposed by specially appointed committee. Approval of changes

                                shall be accomplished by a unanimous Executive Board vote and included as a

                                referendum on the election ballot.

                         B.   Infraction of Bylaws

                                The Executive Board may suspend from the club any member whom the entire

                                Executive Board determines no longer meets the requirements for membership set

                                forth in Article II of these bylaws and/or “Code of Conduct”. This must be done by                                 

                                a unanimous vote. The vote suspends such member's membership in the Club and

                                all rights and privileges associated therein. At the next Club meeting, the

                                membership shall be informed of the decision, and the information will be properly          

                                recorded in the minutes. The Club's Executive Board decisions are final.

C.       Expenditures/Reimbursements/Budgets

  The Club members wishing to be reimbursed or approved for expenditures for the

  Club's related activities such as, but not limited to, construction materials,         

   necessary supplies for official Club events, or official and/or Club sponsored

   functions, prior to spending moneys, shall obtain approval in writing, from the

   Executive Board for all expenditures.

 

  Updated March 1, 2019